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Construction Documentation: The Key to Efficient Project Management

Posted by: Hi-Tech | Posted on: November 12th, 2012

Any professional in the construction industry acknowledge the fact that Construction documentation is an essential task that must be accomplished so as to lead towards a flawless construction project.

People are usually confused about the importance of the construction documents. It is evidently true that contractors construct as per the drawings provided which include brickwork, concrete, formwork, millwork, flooring, AC ducts and similar things. Apparently there seems no requirement to make a separate set of construction documentation. However, it is worthy enough to note that interior of any building consists of prefabricated elements like beams, doors, windows, false floors, floor finishes and all furniture which has to be included in the drawings.

Construction documents play a vital role in the construction because they are issued by the architect and contain all the necessary information (material, thickness, size, placement, fixing and services) about the exterior and interior of the building which further acts as the reference for the construction. It contains the sequential data which guides about each and every step in the process.

Preparing construction documents is a critical task and it demands both experience and expertise. To enhance the quality and reduce the cost, Construction documentation services are usually outsourced.

The entire process of Construction documentations can be summarised as follows:

  • After the completion of designing and development the client is supposed to supply the drawings of plans, elevations & sections where various services are coordinated and crosschecked for inconsistency in drawings, if they exist. After this step, appropriate corrections are made.
  • Simultaneously, experts start to check code requirements in context of fire & life safety issues which include travel distances, exit requirements, occupancy separation, , suite sizes, fire rating, smoke zones, in base plans as per guidelines and instructions provided by client.
  • On the finishing point of planning, sections, drawings of elevations, and wall sections; tagging, dimensioning, and calculating the numbers of detail drawings which are exclusively relevant for the construction project are worked upon.
  •  While the aforementioned steps are completed, which is plans, sections and elevation, details of critical construction area are developed as per the basic guidelines supplied by the client.
  • Finally the detail in elevation, plans and sections are called out.
  • The drawings are consecutively subjected to a consistent quality check to be sure about accuracy and also to avoid any kind of flaws or conflicts.


 An architectural construction document is a vast set of documents which have all the important details of the construction. Generally a set of Construction documentation includes:

  • Cover sheet: Project information, drawing numbers, etc.
  • Service Plans – for each service
  • Coordinated Service Plans
  • Existing Site Plan
  • Architectural Plans – site, each floor
  • Reflected Ceiling Plans
  • Notes
  • Flooring Plans
  • Sections
  • Specification sheets
  • Elevations
  • Demolition Plans
  • Detail sheets

The implication of Construction documentation doesn’t end merely with the core construction work. It also acts as a foundation for calculating bills since it contains the detailed information. In a nutshell, Construction documentation is simply inevitable if one wishes to achieve what he dreamt in the early stages of project.







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